How to Write a Resignation Letter

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How to Write a Resignation LetterHow to Write a Resignation Letter

Staying unhappy with respect to your profession is never a wise thing; what then is the best thing to do in such a situation? The answer is ‘Resign’. Though it is a small word, yet the impact it has is great and is definitely not an easy task.  You cannot casually get up one fine morning and not go to the office, you have to exercise professionalism, and that is the reason you will have to submit a letter of resignation. It is rather surprising that you do not have to think as much, in writing an application letter asking for a job, as you would have to in crafting your resignation letter. But no worries, I have for you the methodology you could follow to write a resignation.

The composition of a letter of resignation should begin with a formal tone with a touch of amicability, for example, use the word ‘Dear’ before the name of your boss. Addressing by the first name is a good idea, however, if you do not usually use the first of your employer, you can avoid using it here as well. It should not seem strange.

Giving an intimation about you quitting the job (i.e. your resignation letter) needs to be done in advance; it is courteous to give proper prior notice, as per the standards of the corporate world. You may have decided and made arrangements for moving on, but ethically you should also consider your employer’s position. He too will need time to make the necessary arrangements of appointing another person at your post or designating your job to someone else for the time being. Therefore, give the letter at least two weeks before you stop going to that office. Of course, most companies have this sorted out as one of their policies and going by that trend, a person of a higher position needs to serve a greater notice period. Once you have clearly stated that you are ready to leave, make sure you mention the last date you would be working on.

Transparency is always a great tool within a working environment; it helps either party involved get a clear idea of each other’s intentions. Hence, be very vivid in stating what you intend to do, do not give false notions that you might consider staying back if you are given a raise in your pay. If you have decided you want to quit, there should be no hesitation; instead, there ought to be a ring of confidence in each statement you make in your resignation letter. Of course, you will have to give comprehensible reasons for your withdrawal from that job. Your employer has every right to know what is making you resign. But then again, if there has been some bitterness between you and your boss which has led to this situation, then do not bother to go into a detailed narration; surely, your boss knows what happened. However, if it is because of some other personal reason, such as childbirth, relocation or an offer letter from another company, then it is best that you mention it. This will help your employer to get a clear picture of what is going on.

Remember that your resignation letter will be included in your file of professional documents and hence surely read by your potential employers in the future. This should give you enough reason to compose a letter of withdrawal with utmost politeness. Leaving a bitter taste while exiting a job is best avoided, after all, what people remember is how good a person you were. So, go ahead and show some gesture of kindness by offering to help in the transition process, assisting the company to continue running smoothly. You could offer to train your replacement while you serve the notice period or even recruit another person.

The last lines of your letter would comprise of some words of appreciation to your employer, thanking him/her for the experience. If you have had a good relationship with your boss, then make an effort to praising him/her for all that you have learned from this phase of your life. In fact, it is not necessary that you have to sever all ties with this employer. You could express the desire to be still associated with him in the future by saying “you could reach me at any time at (your phone number)”. Sign off giving your regards, alternatively write ‘Yours Sincerely’ and put a handwritten signature. Leaving a positive last impression is the best thing that you can do even while saying your ‘goodbye’.

Hope you’re now aware of “How to Write a Resignation Letter”. Share this article if you like. Comment below for any questions.

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